4 Direct Methods to Forward Email in Gmail Automatically

Blog

Trending Now

Portrait of African American woman working as IT e
Portrait of African American woman working as IT engineer and standing among server racks in data center room
Article

Multiple Email Forward for Gmail

We’re glad to announce Multiple Email Forward for Gmail (send multiple emails), a new Chrome extension available to anyone using a “@gmail.com” address or an email hosted by G Suite / Google Workspace.

The extension allows users to select multiple emails in Gmail and forward them all at once—with just a few clicks. Use it when:

  • You change jobs, schools, or email addresses
  • Your company has legal issues (IRS review, getting sued, etc.) and you need to forward a large number of emails to a lawyer
  • Your accountant asks for a copy of all your invoices
  • Project ownership changes to a different person and you need to forward all communications related to it
  • A recruiter joins the company and needs past emails with prospects
  • HR asks a department manager to forward all email communication with an employee

Video

How to create a filter and only forward certain kinds of Gmail messages

You might not want to forward all your messages to another account. If you want to only forward some messages, you can do that with a filter.

1. Open your Gmail account in a browser.

2. In the Search mail field at the top of the page, click the Show search options button at the far right.

3. Create your filter. You can filter email by recipient, subject line, or messages that contain certain words, for example. When you’re done, click Create filter

Choose which forwarding address to send this set of emails to.
Dave Johnson

4. On the next page, click the checkbox for Forward to and choose the email address you want to forward the message to. 

5. Click Create filter.

Choose which forwarding address to send this set of emails to.
Dave Johnson

If the email address you want to forward messages to doesn’t appear in the Forward to drop-down, use the steps in the previous section in this article to configure a forwarding address.

Stay Safe With Google

When you use Multi Email Forward for Gmail:

  • We’ll keep you safe with Google. Other forwarding tools use a process that can cause Google to disable your Gmail.
  • You can close the browser as soon as you click “Forward Emails.”  You don’t have to wait for the forwarding process to finish.
  • You can choose as many emails as you like to forward.

To read a step-by-step PDF white paper on how to forward multiple emails in Gmail at once, please follow this link.

Option two: One-click action buttons

One of the ways that Google has made Gmail easier to navigate is by adding one-click action buttons to email messages.

When you open an email, you should see one-click action buttons that say Reply and Forward. Click the Forward button to forward the email.

Just like in option one, you’ll then type in the e

Just like in option one, you’ll then type in the email address you’re forwarding the message to. Then, click Send.



Related: When you're done forwarding, spice up y

Related: When you’re done forwarding, spice up your email a little by changing your Gmail signature

To forward email Thread in Office Outlook 365

If you wish to forward an email thread in Office Outlook 365, you can do so easily by following the instructions provided below.

  1. To begin with, you will need to open Outlook on your computer and go to the folder from where you wish to forward an email thread.
  2. Once you are in the particular folder, you will need to select one of the messages from the screen.
  3. Next, you will need to press and hold the ctrl key on your keyboard, and then press each additional message that you wish to send.
  4. In case you wish to select a contiguous group of messages in your Outlook, you will need to select one of the email messages, and then press and hold the SHIFT key on your keyboard. After that, you will need to select the last message in the list.
  5. Now, you will need to go to the Home menu, click on the forward button or press the theCtrl+F keys on your keyboard.
  6. This will open a new email message with the selected messages as attachments. Then, you will need to address and compose this new email message and press the Send button.
  7. If you want, you can also attach multiple messages to a message as attachments.

ALSO READ   How to Attach an Email in Gmail?

NOTE: You can select multiple email messages in step 1 if you wish the Forward command to attach email messages as attachments. However, if you wish to forward a single message as an attachment, you will need to select the More option in the Respond group, and then press the Forward as Attachment option.

How to forward multiple emails at once

Though Gmail only lets you forward one email at a time (see the previous section in this article), there’s a way around that: A Chrome browser extension called Multi Email Forward shatters that limitation by letting you select and forward up to 50 emails at once. 

Before you can use Multi Email Forward, you have to install it to your Chrome browser. Go to the Multi Email Forward page in the Chrome web store and install it as you would any Chrome extension: Click Add to Chrome and then Add extension. Then go to Gmail in Chrome and follow the instructions to connect it to your Gmail account and set up Multi Email Forward.

After you’ve completed setup, you can start to forward multiple emails in Gmail:

1. Open your Gmail account in a browser.

2. Select two or more emails in the inbox by checking selection boxes on the left side of the screen. If you want to select all the messages on the page (up to 50 messages), click the selection box between the Search mail field and the list of email messages — that selects all the messages on the current page at once. 

3. Click the Multi Email Forward button (shaped like an arrow) at the top of the screen.

4. In the Multi Email Forward drop-down, choose how you want to forward the messages. Options include sending each email as a separate message, combining the messages into a single email message or sending a single email with each message included as an attachment. 

Choose the format for forwarded messages from the drop-down menu.
Dave Johnson

5. Enter the recipient’s email address and finish sending the message. 

Block Emails From Spam Senders in Gmail

When you do get filter forwarding set up in your Gmail account, you might find that spam (usually filtered out by Google) is also forwarded too. I found that a good number of junk emails that Gmail would usually assign to Spam were being forwarded instead of dumped. That’s when I stumbled across this trick to block emails from spam senders in Gmail.

Follow the instructions above, adding the spammers’ email address in the  From address, setting the filter to delete emails from that sender.

As I said, only a few junk emails were caught up in the forwarding filter when I created it so I only had to add a few email addresses. This would be no good for the hundreds of spam emails we get each day but should tidy up the forwarding process a bit.

Those are the only ways I have found to forward multiple emails at once in Gmail. The filter method works well enough but is a bit hit and miss with emails already in your inbox. The Chrome extension is okay if you don’t mind using extensions and use Chrome. Perhaps just use Chrome for Gmail and use a different browser for other surfing to preserve a bit of privacy – it’s up to you.

How to Delete a Filter

If you use multiple filters to forward email messages and you want to stop using one, delete that filter.

  1. Select the Settings gear in the upper-right corner.

  2. Select See All Settings from the drop-down list.

  3. Select Filters and Blocked Addresses.

  4. Select Edit next to a filter to change its parameters or Delete to remove it entirely.

    If you edit the filter, make the changes and then select Continue when you're done editing.

  5. Select Update Filter or OK.

Tags